Custom Booth & Rental Service For SEBC Orlando 2025

SEBC 2025 will be held on July 24-25, 2025, at the Gaylord Palms Resort and Convention Center in Kissimmee, Florida.

Planning for SEBC, especially as an exhibitor, should ideally begin many months in advance. Some deadlines provided in the exhibitor service kit indicate that early bird pricing for services ends in May, and advanced pricing in early June, suggesting that detailed planning for your booth, services, and marketing should be well underway by spring 2025.

The official SEBC website is the primary place for registration. For exhibitors, there are contracts available (e.g., the Builder & Exhibitor Exchange (BEX) contract) that include booth space. You can also register for Expo Hall passes. Keep an eye on their website for when general attendee and exhibitor registration officially opens, but given the current date, it’s highly likely that exhibitor contracts are already available.

For exhibitors, you’ll likely need:

• Company information (name, address, website, social media).
• Contact person details.
• Description of your company and products/services.
• Payment information for booth space and services.
• Details if you plan to serve food/beverage (requires approval and likely from the venue’s exclusive caterer).
• Information if you plan to display a vehicle or trailer (requires a Vehicle Spotting Form).
• Proof of comprehensive general liability insurance with limits not less than $1,000,000, naming FHBA as an “additional insured.”

• Advanced Move-In for 10’x20′ booths or larger, and BEX participants: Tuesday, July 22, 2025, from 8:00 a.m. to 4:30 p.m.
• General Exhibitor Move-In: Wednesday, July 23, 2025, from 8:00 a.m. to 8:00 p.m.
• Move-Out: Friday, July 25, 2025, from 4:00 p.m. to 10:00 p.m. (No dismantling before 4:00 p.m. on Friday).

SEBC follows IAEE Guidelines for display rules and regulations. Key points include:

• All materials used in construction and decoration must be flame retardant.
• No paper, pine boughs, leafy decorations, tree branches, or other combustible materials are allowed.
• Floor covering is required for all exhibit spaces.
• No signs, display items, or decorative material may protrude into aisles or extend into neighboring booths.
• Aisles and exits must remain unobstructed.
• Nothing can be posted, tacked, nailed, or screwed to columns, walls, floors, or other elements of the exhibit hall.
• No paint, lacquer, adhesives, tapes, or other coatings on building elements or standard booth equipment.
• Sales presentations and product demonstrations must be contained within your contracted exhibit space.
• Sound and noise should not exceed 85 decibels.
• Remote-controlled vehicles (cars, drones, etc.) and helium balloons are generally not permitted.

To design a stand-out booth, consider:

• Clear Messaging: Your brand and product/service should be immediately clear.
• Visual Appeal: Use eye-catching graphics, good lighting, and a cohesive color scheme.
• Interactive Elements: Incorporate demos, touchscreens, or hands-on experiences.
• Comfortable Engagement Area: Provide space for visitors to gather, ask questions, and interact with your staff.
• Strong Call to Action: Make it clear what you want visitors to do (e.g., sign up for a demo, enter a drawing).
• Professional Staff: Well-trained and enthusiastic staff are crucial for engaging visitors.
• Promotional Offers: Consider special show-only deals or giveaways.
• Lead Capture: Have an efficient system for collecting contact information.

SEBC primarily offers booths in increments of 10’x10′. Common sizes include:

• 10’x10′: Most common, ideal for small businesses or first-time exhibitors.
• 10’x20′: Suitable for medium-sized businesses, offering more space for displays and interaction.
• 20’x20′ and larger: Designed for large businesses with significant exhibit needs, allowing for elaborate displays and multiple engagement areas.