Custom Booth & Rental Service For ICAST Orlando 2025

ICAST 2025 will be held from July 15-18, 2025, in Orlando, Florida, at the Orange County Convention Center.

You should start planning for ICAST as early as possible. Given the scale of the event, booking hotel accommodations and planning your booth experience in advance is highly recommended. Some aspects, like abstract submissions for a related conference, might have deadlines well in advance of the event.

To register for ICAST, you’ll need to register online in advance for your badge. You’ll then pick up your badge in person at the ICAST Registration Desk, located near the main entrance in the Orange County Convention Center’s South Concourse. ICAST is a trade-only event, meaning you’ll need to demonstrate that both your company and you as an individual are currently active in the fishing and outdoor trade industries. Unique email addresses are required for each registrant.

You’ll need information to prove your involvement in the sportfishing industry. This documentation helps ensure ICAST remains a trade-only event with qualified attendees. If you pre-register and are accepted, you’ll receive an invitation letter via email.

While the main show floor runs from July 15-18, 2025, there are activities starting earlier in the week, such as registration opening on Monday, July 14, at noon. Specific move-in and setup times for exhibitors are not explicitly stated in the provided snippets but usually precede the show floor opening. It’s advisable to check the official ICAST exhibitor manual or contact event organizers for precise dates and times for booth setup.

ICAST, like most trade shows, has regulations for booth design to ensure sight lines, safety, and a professional environment. Common regulations include:

• Height allowances: Varies by booth type (e.g., linear, perimeter, peninsula, island). For linear/inline booths, the maximum back wall height is typically 8 feet (2.5m), with graduated height restrictions approaching the aisle. Peninsula and island booths can have higher allowances (typically 16-20 feet).
• Spatial boundaries: All exhibit elements must remain completely within the defined booth space.
• Sight line preservation: Structures exceeding a certain height (e.g., 4 feet or 1.2m) are often prohibited within the front portion of standard and perimeter booths.
• ADA compliance: Raised platforms need ADA-compliant ramping, and interactive elements must be accessible from wheelchair height.
• Electrical and lighting safety standards: Lighting intensity should avoid glare.
• Back wall finishing: For peninsula and split island booths, back walls visible to neighboring exhibits must be finished.
• Prohibition of competitor-facing logos on reverse surfaces of back walls.
• No unauthorized marketing activities outside the designated booth space.

To design a stand-out booth:

• Focus on a clear message: Pick a focal point product or service, especially new innovations.
• Offer an unforgettable experience: Incorporate interactive elements, AR/VR technology for hands-on demos, or engaging demonstrations.
• Strategic giveaways: Offer useful items with your company logo instead of typical trinkets.
• Compelling visuals: Utilize 3D graphic walls, custom lighting, and unique flooring.
• Right booth size: Choose a size that best fits your messaging and products.
• Strong team: Have a well-trained staff from sales, technical, customer service, and management.
• Solve problems: Focus on how your products or services address attendee needs rather than a hard sell.
• Professional help: Consider hiring a trade show exhibit design company for expert guidance and execution.

Common and effective booth sizes at ICAST include:

• 10′ x 10′ (100 sq ft): Ideal for single products, smaller items, or focused messaging. Can include display cases, a 3D graphic wall, custom lighting, and seating.
• 10′ x 20′ (200 sq ft): Good for displaying a variety of products, with more graphic back wall space and multiple seating configurations for demonstrations.
• 20′ x 20′ (400 sq ft): Recommended for significant impact, offering more demonstration space, enclosures for private viewing, and numerous configuration options.
• Larger sizes like 20′ x 30′, 30′ x 30′, and 30′ x 40′ offer even more space for comprehensive brand storytelling and multi-functional exhibits, allowing for greater engagement.