IAAPA Expo 2025 | Custom Booth & Rental | Aplus Expo

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    IAAPA Expo Overview

    The IAAPA Expo (International Association of Amusement Parks and Attractions Expo) is the premier global event for the attractions industry, held annually in November at the Orange County Convention Center in Orlando, Florida, USA. IAAPA Expo 2025 in Orlando is scheduled from November 17th to November 21st.
    It serves as a vital platform for showcasing the latest innovations, trends, and technologies in the amusement and attractions sector. Its importance lies in its role as a central hub for networking, education, and business development for professionals worldwide. Attendees include owners, operators, suppliers, manufacturers, and developers from a wide array of attractions such as amusement parks, theme parks, water parks, family entertainment centers, museums, aquariums, science centers, zoos, and resorts. The content of the expo is comprehensive, featuring a vast exhibit hall displaying new rides, VR experiences, design themes, POS technology, F&B solutions, safety equipment, and more, alongside an extensive educational program covering industry trends, operations, safety, marketing, HR, immersive experiences, sustainability, and AI.For expert guidance on maximizing your expo experience, partner with aplus to make your presence unforgettable.
    IAAPA

    IAAPA Expo

    • November 17-21, 2025
    • Orange County Convention Center in Orlando, Florida,USA
    • Held Annually
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    Key Highlights of IAAPA Expo 2025 Orlando

    Key highlights include:
    • Expansive Exhibit Hall: Showcasing the latest in rides, virtual reality, design, POS technology, F&B solutions, and safety equipment, with over 1,100 exhibitors expected for 2025 and an expansion to the West Concourse in 2026 due to high demand.
    • Target Audience: Operators, suppliers, investors, and developers across the attractions industry, such as amusement and theme parks, integrated hotels and resorts, water parks, family entertainment centers, historical/cultural/tourism attractions, museums and science centers, and zoos and aquariums.
    • Comprehensive Educational Program: Featuring over 170 sessions on industry trends, operations, safety, marketing, HR, immersive experiences, sustainability, and AI.
    • Unparalleled Networking Opportunities: Providing exceptional chances to connect with peers, potential partners, and experts.
    • Special Events: Including a celebration of IAAPA Hall of Fame inductees, the IAAPA Street Market, IAAPA Haunting Grounds, and drone shows.

    Why Exhibit at IAAPA Expo Orlando?

    Exhibiting at IAAPA Expo offers unparalleled access to a global audience of decision-makers and buyers in the attractions industry. It’s an invaluable opportunity to:

    Generate Leads

    Connect with thousands of qualified buyers actively seeking new products, services, and solutions for their attractions.

    Build Brand Awareness

    Increase your brand's visibility and establish your company as a leader in the global attractions market.

    Showcase Innovation

    Launch new products, demonstrate cutting-edge technologies, and highlight your unique offerings to a captive audience.

    Network and Form Partnerships

    Forge new relationships with industry peers, potential collaborators, and key influencers.

    Gain Market Insights

    Understand emerging trends, competitive landscapes, and customer needs directly from the source.

    Close Deals

    Many exhibitors secure significant sales and partnerships directly on the show floor.

    How to Be Successful at IAAPA Expo

    Success at IAAPA Expo hinges on meticulous planning and a well-executed presence, with booth customization playing a pivotal role.

    Designing an Effective Booth Layout

    • Design an open floor plan that encourages easy entry and flow. Avoid barriers that deter visitors.
    • Ensure your branding, key messages, and value proposition are immediately visible and understandable. Use large, legible graphics and concise text.
    • Incorporate interactive displays, live demonstrations, virtual reality experiences, or product samples to engage attendees and provide a memorable experience.
    • Consider incorporating seating areas for longer discussions, charging stations for devices, or even a small refreshment station to encourage visitors to linger.
    • Use lighting to highlight key products or areas within your booth and create an inviting atmosphere.
    • Plan the placement of your staff to ensure optimal coverage and smooth visitor flow.

    The Value of a Custom Exhibit

    • A custom-designed booth reflects your brand’s personality, values, and aesthetic, creating a distinct and memorable impression that sets you apart from competitors.
    • Unique architectural elements, innovative lighting, and bespoke graphics draw attention from across the exhibition hall, increasing foot traffic to your booth.
    • Custom booths are designed to precisely meet your specific needs, maximizing the use of every square foot for product display, demonstrations, meeting areas, and storage.
    • A well-designed custom booth can create an immersive and engaging environment that enhances the visitor experience, leading to longer dwell times and more meaningful interactions.
    • A high-quality, custom-built booth conveys professionalism, credibility, and a strong commitment to your brand, instilling confidence in potential clients.
    • While customized, many elements of bespoke booths can be designed for reconfigurability and reuse at future events, offering long-term value.

    Why Choose Aplus For Your IAAPA Expo Booth Builder?

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    800 Custom Designs

    Our expert designers tap into over 800 custom booth designs. We craft your IAAPA Expo exhibit perfectly to your brand's unique vision and budget, ensuring it truly stands out.

    Local Las Vegas Experts

    Based in Las Vegas, our local experts manage all IAAPA Expo trade show logistics, permits, and on-site coordination. This ensures a smooth, compliant, and stress-free experience for you.

    In-house Quality Assurance

    Our in-house manufacturing provides complete control over every detail, from design to setup. We build durable IAAPA Expo exhibits using expert craftsmanship for lasting impact.

    100% Pre-Assembly

    Your entire booth undergoes pre-assembly at our facility. We provide high-resolution photos and videos for your detailed review, guaranteeing perfect functionality before arrival.

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    Rapid Local Response

    With facilities near IAAPA Expo venues, we guarantee quick response times. This ensures swift issue resolution and on-time delivery for your gaming exhibit.

    Transparent Pricing

    Your custom IAAPA Expo booth quote is always clear and final from concept to completion. We guarantee 100% predictable costs, with no hidden or post-show fees.

    Flexible Last-Minute Updates

    We offer continuous, reliable support, allowing quick, last-minute design modifications to ensure your IAAPA Expo booth perfectly aligns with your brand.

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    Turnkey Exhibit Services for Every Exhibitor

    We Handle the Details, You Win the Show

    From concept to teardown, we manage your entire trade show booth experience with precision and care.
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    Custom Booth Design That Drives Engagement

    Your IAAPA Expo booth must both perform and captivate. We deeply understand your brand and product goals, quickly crafting unique, functional designs with detailed 3D renders that truly engage your audience.
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    Precision Build for Flawless Brand Impact

    Our state-of-the-art facilities meticulously build exhibits, guaranteeing exact design replication, superior quality, and timely completion. We fully pre-assemble each booth for client review, ensuring total transparency and final acceptance before delivery to the venue.
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    Secure Delivery with Zero Delay Risk

    Our private transport fleet and professional team guarantee timely, secure exhibit delivery. We expertly manage all Las Vegas convention center freight appointments, loading area rules, and drayage, ensuring smooth entry and exit.
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    Expert Setup Ensures Hassle-Free Installation

    Our union-certified experts handle your IAAPA Expo booth from start to finish. We ensure rapid, precise setup, meticulously installing all technical equipment for flawless operation. After the show, our team efficiently manages all dismantling for a smooth, compliant exit.
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    Smart Storage Keeps Exhibits Always Ready

    We provide secure, nationwide storage for your exhibits. Our strategic warehouses in Las Vegas, Orlando, and Chicago offer ample, meticulously managed space. We carefully pack your exhibit, ensuring they’re always ready for your next show.
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    On-Site Support Solves Issues Instantly

    A dedicated project manager oversees your IAAPA Expo booth, ensuring everything runs smoothly. Our team is always on-site or on-call, providing rapid support for any emergencies or new requests. This lets you focus fully on client engagement and sales.
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    Exhibitors Succeed at IAAPA Expo With Aplus's Help

    From small 10×10 booths to massive 50×50 builds, we handle everything — design, build, and full support — tailored to your vision, whether you rent or go custom.
    Here’s a look at some of our work.
    Highlighten your booth at IAAPA Expo like them
    Customize Your Unique Booth

    Essential IAAPA Expo Exhibitor Guide & Tips

    Clear, practical tips to make your IAAPA Expo booth setup smooth — and your show results stronger.
    1. When and where is IAAPA Expo 2025 held?

    IAAPA Expo 2025 in Orlando is scheduled from November 17th to November 21st, 2025, and will be held at the Orange County Convention Center (OCCC) in Orlando, Florida, USA. It will span both the North and South Concourses

    2. When should I start planning for IAAPA Expo?

    Meticulous planning is key to success. While the expo is in November, registration for IAAPA Expo 2025 opened on June 11, 2025. It’s advisable to start planning as early as possible, ideally several months in advance, to define your outcomes, identify and attract ideal visitors, manage visitor experience, manage leads, and measure performance. Key deadlines for exhibitors are available on the IAAPA website’s Exhibitor Deadlines / To Do List.

    3. What’s the process to register for IAAPA Expo?

    To register for IAAPA Expo as an exhibitor:

    1. Go to the Exhibitor Registration site.
    2. Search for your company name and confirm it.
    3. Enter your company password (used with your eBooth) or contact Exhibitors@IAAPA.org for assistance.
    4. Once logged in, click the “Register Personnel” button to register your staff.
    5. You can edit or delete staff registrations, and request confirmation or visa invitation letters from this screen.
    6. Badges are picked up on-site, and each individual will need to collect their own badge with a valid ID (passport if outside of China for IAAPA Expo Asia, likely similar for Orlando) and possibly a company business card.
    4. What documents or info do I need to prepare?

    All exhibitors must submit a Booth Layout Form and an Audience Participation Safety Form.

    Additional documents are needed for dynamic devices (rides), flammable materials, or unapproved food service. These include liability insurance (US$3 million aggregate, US$2 million per occurrence), operational procedures, safety signs, and operator training records.

    5. When can I move in and set up my booth?

    Move-in for IAAPA Expo 2025 begins on Thursday, November 13th, 2025, for targeted exhibitors, with general exhibitor move-in starting on Saturday, November 15th, 2025.

    6. What are the booth design regulations at IAAPA Expo?

    Booth design regulations vary by type:

    • Linear & Perimeter Booths: 8′ high back wall, 3′ high side rails, neutral-colored exposed surfaces.
    • Island Booths (20’x20’+): Max 20′ high structure, hanging signs max 25′ high (with specific spacing rules), finished surfaces.
    • Outdoor Booths: No carpet required, product can exceed 75% of space, no drilling, special rules for tents and drainage.
    7. How do I design a booth that stands out at IAAPA Expo?

    To make your booth stand out:

    • Design an open and inviting space with clear messaging.
    • Incorporate interactive elements (VR, live demos).
    • Provide comfort and convenience (seating, charging).
    • Use effective lighting.
    • Customize your booth to reflect your brand, enhance visibility, and optimize space.
    8. What booth sizes are most effective at IAAPA Expo

    The most effective booth size depends on your goals and budget. Common effective sizes range from 10×10 inline booths to large custom exhibits. Smaller booths can be impactful with modern displays and strong pre-show marketing.

    9. Can you help with custom booth design for IAAPA Expo ?
    Yes. Our in-house team handles creative concepts, technical drawings, and final 3D renders. We align the design with your product, target audience, and IAAPA Expo guidelines. Every detail—from materials to lighting—is tailored to deliver impact.
    10. How long does booth construction take?
    Custom booth production usually takes 1–2 weeks, plus time for design approval. We recommend starting early to allow time for revisions, permits, and logistics.
    11. What materials are best for building a IAAPA Expo booth?
    We use aluminum systems, tension fabric, laminated wood, acrylics, and LED panels. These are light, strong, and fire-rated. They also allow quick setup and clean finishes. All materials follow venue safety codes.
    12. Can you handle installation and dismantling?
    Yes. We manage all labor orders and scheduling. Our union-certified team sets up everything—from structure to lighting—on-site and on time. After the event, we dismantle and pack up efficiently. You don’t lift a finger.
    13. How can I make my booth more engaging?
    Use motion or interaction to draw attention. Try:
    • LED video displays
    • Touchscreen demos
    • Product tryouts or VR
    • Branded giveaways
    • Open lounge-style layouts
    We help integrate engagement without overloading the space.
    14. Do you offer booth storage after IAAPA Expo?
    Yes. We store booths in our Las Vegas warehouse. After the show, we inspect, repack, and store your structure and graphics safely. This saves cost on rebuilds and keeps your assets ready for the next event.
    15. Can I reuse my IAAPA Expo booth?
    Definitely. We build modular structures that can be adapted and reused at other shows. You can change graphics, resize elements, or upgrade tech without starting from scratch.
    16. What’s the difference between rental and custom booths?
    Custom booths are designed from scratch and offer full creative freedom. Rentals are quicker and budget-friendly—ideal for first-time or limited-budget exhibitors. We offer both, and help you choose based on your needs.
    17. What should I bring to the show?
    Bring:
    • Brochures or flyers
    • Business cards
    • Chargers, cables, adapters
    • Lead scanners or forms
    • Branded items (giveaways)
    We give you a full checklist so nothing is missed.
    18. How many staff do I need in the booth?
    We recommend 2–3 people per shift. One person greets, one presents, one captures leads. Rotate regularly to avoid fatigue. We design booths to support team movement and comfortable conversations.
    19. How should I follow up after the show?
    Follow up fast—within 3–5 days. Thank visitors, attach brochures, and mention your booth. We help set up digital lead capture so you can export and contact everyone smoothly.
    20. I'm new to IAAPA Expo . Can someone help guide me?
    Yes. You’ll get a dedicated project manager who supports you before, during, and after the show. We handle design, build, transport, union rules, and emergencies—so you can focus on your business.

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