Custom Booth & Rental Service For HR Florida Conference & Expo Orlando 2025

The HR Florida Conference & Expo 2025 will be held from Sunday, August 24, 2025, to Wednesday, August 27, 2025, at the Gaylord Palms Resort & Convention Center in Kissimmee, Florida, United States.

Given the conference is in late August 2025, you should ideally start planning now. Early registration rates are often available, and booth selection tends to be on a first-come, first-paid basis. Planning in advance allows for better booth placement, design, and marketing strategies.

The registration process typically involves:

Visiting the official HR Florida Conference & Expo website .

Looking for the “Register” or “Registration” link.

Selecting your attendee type (e.g., HR professional, student, exhibitor).

Completing the online registration form with your personal and company details.

Making payment for the registration fee.

Note that there may be early bird rates and tiered pricing, so registering earlier can be more cost-effective.

For exhibiting, you’ll also likely need:

• Company details for the exhibitor contract.
• Information for your booth staff’s name badges.
• Details about your products/services for potential listings.

Based on past conference schedules, exhibitor move-in typically occurs the day before the expo hall officially opens. For example, for the 2020 conference, move-in was on Sunday, August 30, with the expo hall opening on August 31. While specific 2025 move-in dates aren’t yet published, expect them to be around Saturday, August 23rd, or Sunday, August 24th, 2025. It’s crucial to consult the official exhibitor packet for the precise schedule closer to the event.

While specific 2025 regulations aren’t available, general trade show booth regulations often include:

• Booth Dimensions: Standard booths are often 8’x10′ or 8’x20′.
• Draping: Back and side drapes are typically provided (e.g., 8′ high back drape, 3′ high side dividers).
• Identification Sign: A standard booth identification sign (e.g., 7″ x 44″) is usually included.
• Furniture: Basic furniture like a draped table, chairs, and a wastebasket are often provided.
• Product/Service Demonstrations: These must be conducted inside your allocated booth space.

To make your booth stand out:

• Clear Messaging: Have a concise and compelling message that highlights your unique value proposition.
• Visual Appeal: Use eye-catching graphics, good lighting, and a well-thought-out layout.
• Interactive Elements: Incorporate demos, contests, or engaging activities that encourage participation.
• Comfort and Welcoming Atmosphere: Provide comfortable seating if space allows, and ensure your staff is approachable and friendly.
• Technology Integration: Utilize screens, tablets, or other tech for presentations, lead capture, or interactive experiences.
• Pre-Show Promotion: Let attendees know you’ll be there and what to expect at your booth through social media, emails, and the event’s online directory.
• Post-Show Follow-up: Plan your lead follow-up strategy in advance.

The most effective booth size depends on your goals and budget. Common booth sizes offered are 8’x10′ and 8’x20′.

• 8’x10′ Booths: Ideal for smaller budgets, focused presentations, or for companies primarily looking to network and capture leads with minimal product display.
• 8’x20′ Booths: Offer more space for product displays, multiple demonstration areas, or more in-depth conversations, allowing for greater engagement.
• Larger Custom Booths: If available and within your budget (e.g., 20’x20′ or larger island exhibits), these can create a significant presence, allow for more elaborate designs, and cater to a higher volume of visitors.