Custom Booth & Rental Service For AHR EXPO Las Vegas 2026

For AHR Expo Las Vegas 2026 (February 2-4), start planning immediately. The floor plan is already sold out, meaning securing exhibit space is a priority for HVACR equipment/product manufacturers.

Beyond space, key deadlines are approaching:

• Exhibitor housing opens: March 2025 (already passed)
• Badge ordering: Opens July 2025
• Innovation Awards entry: July 2025
• Product presentation requests: Early summer 2025 (spots fill quickly)
• Booth layout approval: November 2025

Early planning allows for custom booth design, marketing strategy development, and taking advantage of early-bird discounts for services like furniture and utilities.

For exhibitors at AHR Expo Las Vegas 2026:

1. Secure Exhibit Space: The floor plan is currently sold out, so if you are an HVACR equipment/product manufacturer, complete the “New Exhibitor Inquiry Form” on the AHR Expo website to inquire about potential openings.
    
2. Exhibitor Badges: Registration for exhibitor badges opens in July 2025. Exhibitors can register for as many badges as needed for their employees. Advance registration is free.
    
3. Booth Layout Approval: All exhibitors must submit their booth layout for approval using the online form.
    
4. Other Deadlines: Be aware of deadlines for housing, Innovation Awards entries, and product presentation requests, which often open in early summer.

To exhibit at AHR Expo Las Vegas 2026, here’s the essential information and documents you’ll need:

• Company Information: Basic details for the “New Exhibitor Inquiry Form,” including your company name, contact person, and product/service category.
• Booth Layout Plans: Critically important! You must submit a detailed booth layout for approval, including dimensions of your display and bulky equipment. This ensures compliance with construction and safety guidelines. Larger or multi-level booths have specific requirements and earlier submission deadlines (e.g., 45 days prior for over 1000 sq ft).
• Product Presentation Details (Optional): If you plan to present, prepare a clear description of your new product or technology.
• Press Event Details (Optional): If hosting a press event, prepare details like title, description, and logistical needs.

For AHR Expo Las Vegas 2026, freight move-in begins on January 29, 2026. Exhibitor access for booth setup generally starts on Thursday, January 29, with specific hours from 8 AM – 5 PM daily leading up to the show opening on February 2. The official target move-in plan with detailed schedules for various booth sizes will be released in Fall 2025.

AHR Expo booth design regulations focus on safety, accessibility, and maintaining clear sightlines. Key guidelines include:

• Booth Layout Approval: Mandatory for all exhibitors. Submit detailed plans, especially for constructed displays and large equipment. Timely submission avoids costly on-site modifications.
• Height Restrictions: Generally, in-line booths have an 8′ height limit for constructed displays and side walls over 42″ must be in the back half of the space. Perimeter booths (along outer edges) may have a 20′ height limit, with similar rules for walls.
• Hanging Signs: Not permitted for standard in-line booths. Permitted for perimeter booths with specific height limits (e.g., max 24′ to top of sign).
• Aisle Clearance: Nothing, including advertising or promotional materials, can extend beyond your allotted booth space.
• Multi-level & Covered Exhibits: Strict fire safety rules apply, requiring non-combustible materials, smoke detectors (for areas over 300 sq ft), and clear egress paths.
• ADA Compliance: Exhibitors are responsible for ensuring their booth space is accessible according to Americans with Disabilities Act guidelines.

To make your booth stand out at AHR Expo, focus on:

• Interactive Elements: Go beyond static displays. Think touchscreens, live product demos, VR/AR experiences, or even fun games with prizes. This encourages engagement and longer dwell times.
• Clear & Bold Branding: Use high-quality graphics, large, readable text, and consistent branding across all elements. Ensure your company logo and key message are visible from a distance and above waist height.
• Strategic Layout & Comfort: Design for logical flow with clear zones for demos, meetings, and information. Incorporate comfortable seating if space allows, as attendees appreciate a break.
• Knowledgeable Staff: Your team is crucial. Ensure they are engaging, well-trained on your products, and proactive in welcoming visitors.
• Innovation Showcase: Leverage any new products or technologies. Consider applying for the Innovation Awards or requesting a New Product Theater time slot to highlight your breakthroughs.
• Unique Visuals: Consider unusual or eye-catching design elements, strategic lighting, or even scents to create a memorable atmosphere. Don’t be afraid to leave some “empty space” to avoid clutter and draw attention to key areas.

The “most effective” booth size depends on your goals and budget.

• 10×10 (Inline): Good for smaller budgets or showcasing a single product. Focus on clear messaging and strong visuals.
• 10×20 or larger (Perimeter/Island): Offers more space for product demos, multiple interaction zones, and creating a branded experience. Larger booths allow for better flow and lead capture.
• Custom/Island Booths: Ideal for major brands launching new products or wanting a significant impact. They provide maximum design flexibility and visibility.

Consider your product display needs and desired attendee engagement when selecting a size.