Holiday Matsuri 2025 | Custom Booth & Rental | Aplus Expo

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    What is Holiday Matsuri?

    Holiday Matsuri (HolMat) is a highly anticipated annual multi-genre convention held in Orlando, Florida, every December, uniquely blending the worlds of anime, video games, sci-fi, and cosplay with a festive, holiday theme. For exhibitors, HolMat 2025 is scheduled from December 19-21 (Friday to Sunday). The event takes place primarily at the Orange County Convention Center (West Concourse) for daytime activities, with lively evening parties and nightlife at the interconnected Hyatt Regency Orlando. HolMat is crucial for brands targeting the pop culture market due to its significant drawing power, attracting thousands of passionate fans who are highly engaged and possess strong purchasing intent, especially during the holiday shopping season. This makes it an ideal platform for direct-to-consumer (B2C) sales, brand building, and community engagement. Attendees range from dedicated cosplayers and gamers to anime enthusiasts and collectors, all eager to discover new products and experiences. Partner with Aplus, your expert exhibition stand builder, to make your HolMat presence unforgettable!
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    Holiday Matsuri

    • December 19-21, 2025
    • Orange County Convention Center in Orlando, Florida,USA
    • Held Annually
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    Why HolMat is a Must-Attend Event

    HolMat offers a unique and engaging experience for both attendees and potential exhibitors:
    • Unique Holiday Theme: Experience a convention infused with festive cheer, featuring themed cosplay and decorations.
    • Diverse Content: Covers anime, gaming, sci-fi, and cosplay, appealing to a broad audience.
    • Massive Cosplay Presence: A major highlight with creative and often holiday-themed costumes.
    • Extensive Programming: Hundreds of panels, workshops, and Q&A sessions led by industry pros.
    • Vibrant Gaming Scene: Multiple tournaments and dedicated gaming areas.
    • Huge Marketplace: A large Exhibit Hall for merchants and an Artist's Alley for unique creators.
    • Lively Nightlife: Known for high-energy DJ performances, concerts, and themed parties.

    Why Exhibit at Holiday Matsuri?

    Exhibiting at Holiday Matsuri 2025 offers significant advantages for brands targeting the vibrant pop culture consumer market:

    Direct Consumer Access

    Reach tens of thousands of passionate anime, gaming, and cosplay fans directly.

    High Purchase Intent

    Attendees are enthusiastic and ready to buy products related to their interests, especially during the holiday season.

    Strong Brand Building

    Directly interact with fans to boost recognition and foster loyalty within your target demographic.

    Community Integration

    Become part of a dynamic community, gaining valuable firsthand feedback.

    Diverse Sales Opportunities

    Ideal for selling merchandise, games, cosplay items, original art, and pop culture goods.

    New Product Launchpad

    Use the event to debut new products and gather immediate market feedback.

    Maximizing Your Presence at Holiday Matsuri

    To ensure your success as an exhibitor at Holiday Matsuri, strategic booth design and engaging visitor interaction are key.

    Designing an Effective Booth Layout

    • Use vibrant graphics and a concise headline that fits both your brand and the holiday/pop culture theme.
    • Offer hands-on product demos, mini-games, or themed photo opportunities to draw in attendees.
    • Decorate your booth with festive elements and consider holiday-exclusive products or promotions.
    • Prominently display popular items, new releases, and convention-exclusive merchandise.
    • Design an open, inviting space with clear pathways and distinct areas for displays and transactions.
    • Your team should be enthusiastic, knowledgeable, and proactive in interacting with attendees and capturing leads.
    • Ensure quick and easy payment processing to handle high sales volumes.

    The Value of a Custom Exhibit

    • Create a bespoke design that perfectly embodies your brand and integrates with HolMat’s unique theme.
    • Tailored layouts maximize space for demos, meetings, and storage, improving flow and efficiency.
    • High-quality materials and sophisticated construction present a more professional and captivating image.
    • Allows for unique interactive features, large props, or specialized tech setups not possible with standard options.
    • A distinctive custom booth will stand out, attract more attention, and leave a lasting impression on attendees.
    • A well-designed custom booth can often be reused for future events, providing consistent branding and potential cost savings over time.

    Why Choose Aplus For Your Holiday Matsuri Booth Builder?

    Let's Get Started!

    800 Custom Designs

    Our expert designers tap into over 800 custom booth designs. We craft your Holiday Matsuri exhibit perfectly to your brand's unique vision and budget, ensuring it truly stands out.

    Local Las Vegas Experts

    Based in Las Vegas, our local experts manage all Holiday Matsuri trade show logistics, permits, and on-site coordination. This ensures a smooth, compliant, and stress-free experience for you.

    In-house Quality Assurance

    Our in-house manufacturing provides complete control over every detail, from design to setup. We build durable Holiday Matsuri exhibits using expert craftsmanship for lasting impact.

    100% Pre-Assembly

    Your entire booth undergoes pre-assembly at our facility. We provide high-resolution photos and videos for your detailed review, guaranteeing perfect functionality before arrival.

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    Rapid Local Response

    With facilities near Holiday Matsuri venues, we guarantee quick response times. This ensures swift issue resolution and on-time delivery for your gaming exhibit.

    Transparent Pricing

    Your custom Holiday Matsuri booth quote is always clear and final from concept to completion. We guarantee 100% predictable costs, with no hidden or post-show fees.

    Flexible Last-Minute Updates

    We offer continuous, reliable support, allowing quick, last-minute design modifications to ensure your Holiday Matsuri booth perfectly aligns with your brand.

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    Turnkey Exhibit Services for Every Exhibitor

    We Handle the Details, You Win the Show

    From concept to teardown, we manage your entire trade show booth experience with precision and care.
    Let's Get Started!

    Custom Booth Design That Drives Engagement

    Your Holiday Matsuri booth must both perform and captivate. We deeply understand your brand and product goals, quickly crafting unique, functional designs with detailed 3D renders that truly engage your audience.
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    Precision Build for Flawless Brand Impact

    Our state-of-the-art facilities meticulously build exhibits, guaranteeing exact design replication, superior quality, and timely completion. We fully pre-assemble each booth for client review, ensuring total transparency and final acceptance before delivery to the venue.
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    Secure Delivery with Zero Delay Risk

    Our private transport fleet and professional team guarantee timely, secure exhibit delivery. We expertly manage all Las Vegas convention center freight appointments, loading area rules, and drayage, ensuring smooth entry and exit.
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    Expert Setup Ensures Hassle-Free Installation

    Our union-certified experts handle your Holiday Matsuri booth from start to finish. We ensure rapid, precise setup, meticulously installing all technical equipment for flawless operation. After the show, our team efficiently manages all dismantling for a smooth, compliant exit.
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    Smart Storage Keeps Exhibits Always Ready

    We provide secure, nationwide storage for your exhibits. Our strategic warehouses in Las Vegas, Orlando, and Chicago offer ample, meticulously managed space. We carefully pack your exhibit, ensuring they’re always ready for your next show.
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    On-Site Support Solves Issues Instantly

    A dedicated project manager oversees your Holiday Matsuri booth, ensuring everything runs smoothly. Our team is always on-site or on-call, providing rapid support for any emergencies or new requests. This lets you focus fully on client engagement and sales.
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    Exhibitors Succeed at Holiday Matsuri With Aplus's Help

    From small 10×10 booths to massive 50×50 builds, we handle everything — design, build, and full support — tailored to your vision, whether you rent or go custom.
    Here’s a look at some of our work.
    Highlighten your booth at Holiday Matsuri like them
    Customize Your Unique Booth

    Essential Holiday Matsuri Exhibitor Guide & Tips

    Clear, practical tips to make your Holiday Matsuri booth setup smooth — and your show results stronger.
    1. When and where is Holiday Matsuri 2025 held?

    Holiday Matsuri 2025 will be held from December 19-21, 2025, at the Orange County Convention Center (West Concourse) and the Hyatt Regency Orlando.

    2. When should I start planning for Holiday Matsuri?

    Start planning as early as possible. Discount price deadlines for exhibitor services (like Shepard for custom rentals and standard orders) can be as early as November 2024. Exhibitor Appointed Contractor notification deadlines are also around that time.

    3. What’s the process to register for Holiday Matsuri?

    Exhibitor registration involves applying through the official Holiday Matsuri website. While general attendee registration is already open, exhibitor-specific information will be provided on their site, likely under an “Exhibitor” or “Vendor” section.

    4. What documents or info do I need to prepare?

    For exhibitors, generally expect to prepare:

    • Company and contact information for application.
    • Payment for booth fees.
    • Any required licenses or permits for your products/services.
    • Proof of insurance (often a Certificate of Insurance).
    • Booth layout forms and drawings, especially for larger or custom booths.
    • Information for shipping and freight services.
    5. When can I move in and set up my booth?

    Exhibitor move-in times are usually specified in the Holiday Matsuri Vendor Kit or Exhibitor Manual, which will be released closer to the event. General exhibitor move-in typically occurs the day before the event officially opens to attendees. No load-in is permitted after designated times.

    6. What are the booth design regulations at Holiday Matsuri?

    While specific Holiday Matsuri regulations are best found in their Exhibitor Manual, general trade show regulations often apply:

    • Height Restrictions: 8ft for standard linear booths, 12ft for perimeter wall booths, up to 20ft for peninsula and island booths. Hanging signs can go up to 25ft, but need specific clearance from structures.
    • Setbacks: For peninsula and split island booths, double-sided signs/graphics over 8ft must be set back from adjacent booths (10ft for peninsula, 5ft for split island).
    • Clearances: Ensure emissions (fumes, fog) are contained within your booth.
    • Layout Approval: Booths 20ft x 20ft or larger, or those with inflatables, typically require submission of drawings for approval by the event organizers and potentially the Fire Marshal.
    7. How do I design a booth that stands out at Holiday Matsuri?
    • Theme Appropriately: Embrace the holiday/festive and anime/gaming theme with your branding and decorations.
    • Visual Appeal: Use clear, large graphics, vibrant colors, and eye-catching displays.
    • Interactive Elements: Offer product demos, cosplay photo ops, unique crafts, or gaming stations.
    • Engaging Staff: Have enthusiastic and knowledgeable staff in costume or themed attire.
    • Unique Merchandise: Highlight exclusive or handmade items relevant to the fandom.
    • Lighting: Use good lighting to make your products pop and create an inviting atmosphere.
    8. What booth sizes are most effective at Holiday Matsuri？
    • 10’x10′ (Linear): Common and cost-effective, suitable for artists and smaller vendors to showcase specific products.
    • 10’x20′ (Linear): Offers more space for a wider product range or a small interactive area.
    • 20’x20′ and Larger (Island/Peninsula): Provides maximum visibility and creative freedom for elaborate displays, immersive experiences, and accommodating more visitors, ideal for larger brands or those with extensive offerings.

    The most effective size depends on your budget, product quantity, and desired attendee engagement.

    9. Can you help with custom booth design for Holiday Matsuri?
    Yes. Our in-house team handles creative concepts, technical drawings, and final 3D renders. We align the design with your product, target audience, and Holiday Matsuri guidelines. Every detail—from materials to lighting—is tailored to deliver impact.
    10. How long does booth construction take?
    Custom booth production usually takes 1–2 weeks, plus time for design approval. We recommend starting early to allow time for revisions, permits, and logistics.
    11. What materials are best for building a Holiday Matsuri booth?
    We use aluminum systems, tension fabric, laminated wood, acrylics, and LED panels. These are light, strong, and fire-rated. They also allow quick setup and clean finishes. All materials follow venue safety codes.
    12. Can you handle installation and dismantling?
    Yes. We manage all labor orders and scheduling. Our union-certified team sets up everything—from structure to lighting—on-site and on time. After the event, we dismantle and pack up efficiently. You don’t lift a finger.
    13. How can I make my booth more engaging?
    Use motion or interaction to draw attention. Try:
    • LED video displays
    • Touchscreen demos
    • Product tryouts or VR
    • Branded giveaways
    • Open lounge-style layouts
    We help integrate engagement without overloading the space.
    14. Do you offer booth storage after Holiday Matsuri?
    Yes. We store booths in our Las Vegas warehouse. After the show, we inspect, repack, and store your structure and graphics safely. This saves cost on rebuilds and keeps your assets ready for the next event.
    15. Can I reuse my Holiday Matsuri booth?
    Definitely. We build modular structures that can be adapted and reused at other shows. You can change graphics, resize elements, or upgrade tech without starting from scratch.
    16. What’s the difference between rental and custom booths?
    Custom booths are designed from scratch and offer full creative freedom. Rentals are quicker and budget-friendly—ideal for first-time or limited-budget exhibitors. We offer both, and help you choose based on your needs.
    17. What should I bring to the show?
    Bring:
    • Brochures or flyers
    • Business cards
    • Chargers, cables, adapters
    • Lead scanners or forms
    • Branded items (giveaways)
    We give you a full checklist so nothing is missed.
    18. How many staff do I need in the booth?
    We recommend 2–3 people per shift. One person greets, one presents, one captures leads. Rotate regularly to avoid fatigue. We design booths to support team movement and comfortable conversations.
    19. How should I follow up after the show?
    Follow up fast—within 3–5 days. Thank visitors, attach brochures, and mention your booth. We help set up digital lead capture so you can export and contact everyone smoothly.
    20. I'm new to Holiday Matsuri. Can someone help guide me?
    Yes. You’ll get a dedicated project manager who supports you before, during, and after the show. We handle design, build, transport, union rules, and emergencies—so you can focus on your business.

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