Custom Booth & Rental Service For Coffee Fest at the Orange County Convention Center 2025

Coffee Fest 2025 Orlando will be held from October 24-25, 2025, at the Orange County Convention Center in Orlando, Florida.

You should start planning as soon as possible, especially once exhibitor information and the prospectus become available. This gives you time to register, design your booth, and prepare for the event.

The general process involves applying online, being accepted, and then completing your registration and payment. You can find “Exhibitor Information” and a “Prospectus” on the official Coffee Fest Orlando website.

You’ll typically need:

• Company information for the application.
• Payment details for booth fees.
• Proof of payment.
• Information for sales tax registration (state-specific).
• Any necessary licenses or permits for your products (especially for food/beverage sampling).
• A Certificate of Insurance naming “Blue River Productions” as an additional insured.
• For food/non-alcoholic beverage vendors: a temporary food permit and at least one person with a Food Handlers Card.
• A floor plan if ordering utilities (electrical, internet, plumbing).

Move-in and setup times are usually provided closer to the event in the Exhibitor Manual. Coffee Fest usually advises that there’s absolutely no load-in after the listed times. Look for updates from “theexpogroup.com” for booth setup and shipping information.

Key regulations include:

• No items extending beyond your booth into aisles.
• Exposed backwalls of displays visible from an aisle must be covered.
• Utility connections (wires, hoses) must be hidden.
• Distributing literature outside your booth is prohibited.
• Structured walls cannot exceed 20′ in height; those over 20′ long need Fire Marshal approval.
• Linear booths (10’x10′) have an 8′ maximum backwall height, with a 3′ height restriction in the front half.
• Peninsula booths (20’x20′ or larger) have a 3′ height restriction within 5′ of each aisle at the backwall.
• Canopies must be at least 7ft from the floor within 5ft of an aisle and supports no wider than 3 inches.

• Clear Messaging: Use large, easy-to-read graphics and a simple headline.
• Interactive Demos: Offer live, hands-on demonstrations of your products (e.g., brewing, latte art).
• Sensory Appeal: Engage multiple senses with the aroma of coffee, samples, and appealing visuals.
• Welcoming Space: Create an open, inviting layout with comfortable seating if space allows.
• Knowledgeable Staff: Ensure enthusiastic and well-trained staff are ready to engage and answer questions.
• Customization: A custom-built booth enhances brand identity, optimizes space, and creates a professional image.

• 10’x10′ (Linear/Inline): Most common and cost-effective, good for smaller businesses or first-time exhibitors.
• 10’x20′ (Linear): Offers double the space for more products or a small meeting area.
• 20’x20′ (Island/Peninsula): Provides maximum visibility (360-degree for island), ample space for elaborate displays, and a strong brand presence.

The “most effective” size depends on your budget, product offerings, and desired level of interaction. Consider providing about 40 sq ft per team member.