Custom Booth & Rental Service For CAMX Orlando 2025

CAMX 2025 will be held from Monday, September 8 to Thursday, September 11, 2025, at the Orange County Convention Center (OCCC) in Orlando, Florida, United States.

You should start planning for CAMX well in advance. While specific timelines for 2025 exhibitor registration and move-in aren’t fully public yet, past events suggest planning several months ahead. For example, advance warehouse receiving for trade shows typically begins 6-8 weeks before the event. Exhibitor tips for other shows in early 2025 suggest planning as early as December 2024 for a February show. It’s a good idea to aim for a 6-9 month planning window to ensure you can secure your desired booth space, design and produce your exhibit, and arrange logistics.

The exact registration process for CAMX 2025 exhibitors will be outlined on the official CAMX website (thecamx.org) when it becomes available. Generally, it involves:

• Applying online: This usually involves filling out an application form with your company details.
• Booth selection: Choosing your preferred booth size and location.
• Payment: Submitting payment for your booth space.
• Receiving an exhibitor kit: This kit will contain detailed information on logistics, deadlines, and regulations.

While specific CAMX requirements will be in their exhibitor kit, common information and documents you’ll need for trade show registration and participation include:

• Company information: Legal name, address, contact details, website.
• Tax ID/Business Number: Often a mandatory requirement.
• Product/service descriptions: For your exhibitor listing.
• Booth contact person(s): Names and contact information for staff attending.
• Insurance: Proof of commercial insurance is often required.
• Credit card or payment information: For booth fees and other services.
• Safety Data Sheets (SDS): If you are bringing products that require them.

The move-in and set-up schedule is typically “targeted,” meaning specific times are assigned to exhibitors based on booth size and location. This information will be provided in the official CAMX Exhibitor Manual closer to the event. For reference, other large expos in early 2025 had exhibitor move-in schedules typically 2-3 days before the show officially opens. Advance warehouse receiving can begin several weeks prior to the move-in dates.

While the official CAMX 2025 Exhibitor Manual will have precise regulations, common booth design rules for trade shows like CAMX include:

• Height restrictions: Vary by booth type (linear, perimeter, peninsula, island). Linear booths often have an 8 ft maximum height, while island booths can go up to 16 ft (or more in some halls).
• Backwall and sidewall finishing: Walls over a certain height (e.g., 8 ft) that are visible from adjacent booths often need to be finished in a neutral color with no logos or branding.
• Hanging signs: Often only permitted over larger booths (e.g., 400 sq. ft or larger, or island/peninsula booths). There are usually height limits for hanging signs.
• Lighting: Restrictions on potentially harmful lighting (lasers, strobe lights).
• Flammable materials: All display materials must be fire retardant and certified as flame retardant.
• Raised floors: If used, they must be wheelchair accessible with proper ramps and safety features.

• Define clear goals and know your audience.
• Create an open, inviting entrance.
• Use strong, consistent branding and eye-catching graphics.
• Incorporate interactive elements (e.g., demos, touchscreens).
• Utilize vertical space (like hanging signs for visibility).
• Consider providing seating areas.

• 10’x10′ or 10’x20′ Linear Booths: Good for smaller budgets, highly scalable.
• Corner Booths: Offer more visibility with two open sides.
• Peninsula Booths (20’x20’+): Open on three sides, great for increased exposure.
• Island Booths (20’x20’+): Open on all four sides, providing maximum visibility and design freedom for immersive experiences.

The most effective size depends on your specific goals and budget.